General Policies
Sunday - Thursday, all rooms must be vacated by midnight. Friday & Saturday, all rooms must be vacated by 10pm
During the academic semesters, the evening Student manager is available: Monday – Thursday, 5pm – midnight Friday, 5pm – 10pm Saturday, 10am – 10pm Sunday, 12 noon – midnight
Student monitors are not permitted to open the Instrument storage room (104) or the upstairs art studios for any student. These rooms are via Jcard or key access only. The individual Practice Rooms are to remain locked at all times. Student monitors must open only those which are in use. When they open the room, the door should remain in the locked position. No room reservations will be started after one hour before closing. Jcard access for the performance rooms and art studios is coordinated by the Director of HAP and an administrative assistant. Jcard access for the student work wing is coordinated by the Director of Building Operations. To reserve the café or any of the Mattin Center rooms for arts based activities, contact the Director of Homewood Arts Programs at ebeatty@jhu.edu To reserve Mattin 101 (SDS Room) for a non-arts activity or the three Mattin meeting rooms, contact Pat Forster at x6-2224 or pataf@jhu.edu
Dance Studio, 1st Floor Offit Building
No food and drink (except water) is allowed in the room. Please remove your street shoes immediately upon entering the room and store all personal items to the side of the room. Please keep the floor as clean as possible and clean up any unusual marks. For receptions and non-dance rehearsals, the protective floor covering must be in place. No fliers or posters can be posted on the walls. The Studio must be vacated by hours noted above.
Art Studios & Academic Dark Room, 2nd Floor Jones Building
JCard access will be given only to students enrolled in the current academic classes and select graduates of the photography classes. JCard access is only for the Studio door, not for the outside door of the building. The Jones Building can only be accessed in the evening and on weekends when a monitor is present. The Studios must be vacated by hours noted above.
Swirnow Theater, Café Building JCard and key access are given to the student producers, director, and technical crew who are currently using the theater. Immediately after the production closes, JCard access is deleted and keys must be returned. The theater must be vacated by midnight. The lighting equipment and platforms in the Swirnow are not available for use outside of the theater.
Individual Practice Rooms, 1st Floor Jones Building
Practice rooms are available starting at 9am and are open until the end of the monitor schedule for that day. Anyone using a practice room must show a permit and Jcard before the monitor can let them in. No food, drinks or smoking in the Practice Rooms. Water bottles are permitted, but please do not place them on the piano. Please do not place anything on the pianos except for music. All bags, clothing and accessories should be placed on the floor. Please limit your total practice time to 1 ½ hours if people are waiting to use a piano. When you have finished, please leave the room clean and turn out the lights. Pianos and drums are not to leave the practice rooms. Rooms must be vacated by hours noted above.
Rehearsal Rooms 101 & 105, 1st Floor Jones Building
No food, drinks or smoking in the Rehearsal Rooms, unless the event is a scheduled reception or conference with food or drink. Please do not place food or drink on the piano at any time. Water bottles are permitted but should not be placed on the piano at any time. No tape should be placed on the floor. When you have finished, please leave the room clean and turn out the lights. No reservations will be started after one hour before closing. The rooms must be vacated by hours noted above.
If you have any questions, please contact Eric Beatty, Director of Homewood Arts Programs, at x6-2224 or ebeatty@jhu.edu or Jane Rhyner, Director of Building Operations, Mattin Center, at x6-2224 or jrhyner@jhu.edu These policies are subject to revision
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- No food and drink (except water) is allowed in the room.
- Please remove your street shoes immediately upon entering the room and store all personal items to the side of the room.
- If you notice dirt on the floor, please sweep it up.
- For audience set-up with chairs, the protective floor covering must be in place
- No other fliers or posters can be posted on the walls.
- No hard sole shoes, including tap, high heels and black rubber soles.
- No use of props such as sticks, canes, chairs, etc… or costumes that may scrape or damage floor.
- Any chairs that are used should have rubber pads on the bottom.
- Chairs should not be dragged across the floor.
These policies are subject to revision
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The Mattin Center practice rooms are available to all Jcard Holders based on the Homewood Campus. This includes students, faculty and staff. They are also available to Peabody students who are currently enrolled at Homewood or live in the immediate vicinity of the Homewood campus. Sign-up for the practice rooms is for immediate use. You must present your Jcard when you sign up for a room. The drum set and pianos cannot be moved from the rooms. Mirrors are available in Rooms 118 & 119 for singers. Room use is limited to 1 ½ hours at a time if someone is waiting. Rooms must be vacated by the times stated below. Please follow directions of the student monitor or JHU Security when it is time to close. Please make sure the room is locked when you leave.
Hours during the academic semesters are:
Mon - Thurs: 9 am – midnight
Fri: 9 am – 10 pm
Sat: 10 am – 10 pm
Sun: noon – midnight Hours during Intersession and the summer will be posted. To sign up for a room: During weekdays (9am-5pm), come to the Office of Student Development & Programming in Mattin 210 for a key. You must leave your Jcard or other ID with the office and return the key before 5 pm. During evenings and weekends, present your Jcard and sign in with the student monitor in the Jones North building. The monitor will open the practice room for you. - No food, drinks, or smoking in the Practice Rooms. Water bottles are permitted, but please do not place them on the piano.
- Please do not place anything on the pianos except for music. All bags, clothing and accessories should be placed on the floor.
- Please limit your total practice time to 1½ hours if people are waiting to use a piano.
- When you have finished, leave the room clean and turn out the lights. Please make sure the door is locked.
For questions about the practice rooms, please contact Director of Homewood Arts Programs at x6-2224 or via email For questions about the student monitor system, or if student monitors are not on duty when they should be, please contact Director of Student Involvement at x6-4873 or via email Anyone found ignoring these policies could lose the privilege to use a practice room.
ROOM 109 - DRUMS ROOM 110 ROOM 111 ROOM 112 - PIANO ROOM 114 - PIANO ROOM 115 – PIANO ROOM 116 – PIANO ROOM 117 – PIANO ROOM 118 – PIANO, MIRROR ROOM 119 – PIANO, MIRROR
These policies are subject to revision.
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- The Director and Tech Director of Homewood Arts Programs (HAP) schedule the Swirnow Theater together with input from the SAC student Performing Arts Liaison and representatives of the student theater groups. Approximately one month after the start of each semester, the schedule is set for the next semester. This schedule includes time in the scene shop and the theatre. Any non-SAC theatre group that would like to use the theatre must apply to the Director by the beginning of the semester before in order to be considered before the schedule is set.
During the academic semesters, the scheduling priorities for the theater are as follows:
SAC recognized student theatre groups
Any other SAC recognized performance group
Any other JHU performing arts group
- When a theatre group is scheduled, it will have full access to the theater for at least the two weeks before opening night.
- When a theatre group is scheduled, it will have access to the Swirnow scene shop starting at least two - three weeks before opening night. During the first week of this period, the shop schedule must be co-ordinated with any performance or rehearsal schedule in the theatre.
- Prior to the scheduled date of access to the shop, the group must show the Tech Director a set design, ground plan and audience configuration that have been approved by the group’s Director, Producer, Set Designer and Tech Director. The Tech Director of HAP must also approve this design.
- The design, ground plan and audience configuration must be approved by all of the above and presented to the Tech Director before the group will be allowed to use either the scene shop or the Swirnow Theater for rehearsals.
- Once the design is approved, it is not possible to add performances or previews before the first scheduled performance.
- Exceptions to this schedule will take place only when the Director and Tech Director deem it necessary and appropriate, and the group that is in the space agrees to allow another event to be scheduled during their rehearsal period.
- Student theatre groups which perform in the Swirnow must provide the following:
- Producer
- Director
- Stage Manager
- Set Designer
- Light Designer
- Sound Designer
- Costume Designer
- People to build the set
- People to help focus lights
- Light Board operator
- Sound Board operator
- Front of House personnel during the shows to take tickets, admit latecomers, handle audience emergencies, etc…
- Other student Performance groups must provide the following:
- Director
- Producer
- Front of House personnel
- Someone to run either lights or sound in the booth
- Members of the group will do the actual building of the set, hang and focus the lights, and program and run the light and sound boards.
- The Tech Director will supervise all tech aspects of the show and will provide consultation and advice throughout the process of creating the show.
- The Tech Director does not necessarily have to be present during construction, as long as the tech students are approved to use the tools and shop space. A series of Tech workshops must be taken before approval is given.
- The Tech Director will not be present during the run of a show, except to see the show as an audience member.
- Groups may hire non-JHU professionals to help with any aspects of creating the show if they wish. The Tech Director must approve any non-JHU Tech help before they use the tools in the scene shop.
- The Tech Director must approve the safety of the set design and its construction.
- Groups must get approval of the Tech Director before taping the floor of the theater. There is no taping of the floor allowed in rehearsal rooms Mattin 101 and 105.
- Groups may not use any of the Mattin Center furniture as part of their set.
- Only students who have been approved by the Tech Director may use the power tools in the shop. A series of Tech workshops must be taken before approval is given.
- Students and non-JHU professionals who work in the shop must have valid accident insurance.
- Students may not work alone in the theater or scene shop.
- HAP will provide $200 worth of financial support for each student group production in the theater.
- Each group will pay HAP back for all supplies bought by the HAP Tech Director via his JHU credit card.
- The Director of HAP will give one set of Swirnow keys to the Stage Manager and one set to the head tech people for each show. Keys must be returned immediately after the closing of a show.
- J Card access can be arranged for the Director, the Producer, the Stage Manager and members of the tech crew during the time period of rehearsals and performances in the theater. Cast members will not receive J Card access.
- Posters for the show may be given to the HAP Director for placement in the glass cases in the Mattin Center. No posters may be placed on the glass doors or windows of the Mattin Center.
- The cast and crew of each show are required to stay after the final performance for strike. The strike will start as soon after the audience has left. The strike is supervised by the HAP Tech Director, who will decide when strike is completed. The Tech Director will determine which elements, including sets, props, lights, and audience chairs and platforms will be struck. This decision is based on the Tech characteristics of the outgoing show and the incoming show.
- No photo calls are permitted after the final show, so that strike may start in a timely manner.
- All “group” belongings, such as costumes, props, group owned scenery, and all personal belongings of the cast & crew must be removed on the final day as part of strike. The only exceptions are if the Tech Director has granted storage permission at least one week prior to final day of run.
- No food or drink (except for water bottles) is allowed in the theater. Please do not place your feet on the chairs, or allow the audience members to do so.
- No smoking or open flames are allowed in the Swirnow Theater, either during rehearsals or on stage during a show. If cigarettes or cigars are essential to the dramatic content of the show, arrangements can be made with the Tech Director to obtain fake ones which do not involve the use of flames.
- No alcohol or illegal drugs are allowed at any time in the scene shop, the theatre, or at any rehearsal in the Mattin Center.
No type of real gun or weapon is allowed on campus. If a student theatre group wants to use a prop gun, sword, or weapon in a campus production, a representative from the group must get prior approval to use the prop from both the Tech Director and JHU Security. It is required to have the actual prop to show the Tech Director and Security when you are seeking permission to use it. Permission must also be granted for any sounds that the prop makes when used. The prop must be kept in a locked box and a notice must be placed in the program that a prop gun or weapon will be used in the play.
To have a prop gun or other weapon approved, take it during normal weekday business hours to the JHU Security Office in the basement of Shriver Hall. You can show it to either Lieutenant Steve Ossumus or Investigator Dennis Rosemary. One of them should be available. If you wish to make an appointment, call x4600 beforehand to set up a time.
There is no guarantee the prop will be approved. If it is not approved, either another prop must be presented for approval, or any stage action relating to the prop must be cut from the production. It is recommended that when the group is considering choosing a play in which the use of a gun or weapon is integral to the action, that it get approval of the prop before the choice of play is confirmed.
The group must inform the Tech Director of the final decision from JHU Security.
- During the period a group is using the Swirnow Theater and scene shop, the facilities will be available from 8 am – 12 midnight. All rehearsals and tech work must finish by midnight.
- The Swirnow scene shop is not to be used for construction of sets for productions in Arellano Theatre. The only exceptions to this will be for construction of a specific small set piece or prop that is given prior approval by the Tech Director and is built under the direct supervision of the Tech Director.
- Before each dress rehearsal and performance, the Stage Manager is encouraged to collect valuables from each actor and place them in a secure lock box. HAP is not responsible for loss, damage, or theft of any personal items.
- The Producer and Stage Manager of each show are responsible for informing all cast and crew members of these policies.
- Any group or individuals found ignoring these policies will receive appropriate disciplinary action.
These policies are subject to revision.
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The instrument storage room next to Mattin 105 is for the use of the JHU Bands, Choral Society and Gospel Choir. Instruments purchased by the Band which are for communal use are stored in this room. The only students who are allowed to store their own individual instruments in this room are those who are current members of the JHU Bands. Currently there are no individual lockers or storage areas for students who are not in one of the JHU Bands to store their own instruments. If you are taking lessons at Peabody, please inquire with staff at Peabody about possibly storing your instrument on their campus.
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