SEMESTER MEDICAL TUTORIALS
Medical Tutorials are semester-long experiences in which currently enrolled sophomores, juniors, and seniors can earn two S/U credits. (This program is not for graduate students or alumni.) There are three broad categories of Medical Tutorials:
(1) clinical practicum (“shadowing”)
(2) basic laboratory research
(3) clinical research
Medical Tutorials are offered only in the fall and spring (there are no summer tutorials). Registration for the fall tutorials usually opens in mid or late August. Registration for spring tutorials usually opens in mid or late December. If you are on the medclass listserv, you will see the registration information as soon as it is posted, prior to each semester.
NEW REQUIREMENT: All students are required to complete an online assessment of their medical tutorial at the end of the semester. The assessment will be distributed by the Office of Pre-Professional Programs and Advising.
Applying for Medical Tutorials
1. Review Semester Medical Tutorial Listings
2. Decide on the tutorials to which you are applying. You may apply to more than one, but you can ultimately only choose to register for one.
3. To apply for a tutorial, please follow these instructions:
- Send an email to the physician(s) sponsoring the tutorial(s) of interest
- In the Subject Line type "Semester Tutorial Application"
- Copy and paste each of the items below into an email to the physician(s):
Tutorial Number and Name:
Your name (first, mi, last):
Class/Academic Status (soph, junior, senior)
Undergraduate Cum. GPA:
Please describe why you are interested in this particular medical tutorial (1325 character max.)
- Attach a copy of your resume to the email.
4. If a physician selects you for his/her tutorial, you can then proceed with the steps below to officially register for the course.
Registering for a Medical Tutorial
Once a physician accepts you for a medical tutorial, you need to complete the following items and bring them to the Office of Pre-Professional Programs & Advising no later than the end of the Add period.
1. Complete and submit an Interdivisional Registration Form as noted in this example:
DIVISION or SCH: ME
COURSE NUMBER: Listed in the Medical Tutorial packet
Arts and Sciences students: If you are overloading, you need to obtain the signature of your academic advisor directly on the Interdivisional Registration Form. Please note that you do not need an Add/Drop Form.
Engineering students: You must obtain your faculty advisor’s signature on the blue Interdivisional Registration Form.
Note: If you need to get permission for a credit overload in order to participate in a medical tutorial, this permission must be obtained well in advance of the registration deadline.
2. Complete the Johns Hopkins HIPAA online training for all semester medical tutorials, whether shadowing or research.
The complete list of directions can be found here: HIPAA Enrollment Instructions
Print your certificate upon completing and passing the HIPAA course.
If you have already completed the online courses for a prior experience with the University (e.g., a research or volunteer experience), you do not have to repeat the HIPAA courses. However, you DO need to re-submit your certificates when you register for a new tutorial. If you took the training prior to fall 2011, you can access your certificates at the original ComplianceTraining website.
HIPAA online training must be completed prior to the add deadline.
3. Provide an email or other documentation showing that the physician has given you permission to enroll in the tutorial.
4. Print and sign the Confidentiality Agreement for Students
a. When completing the form, the Hopkins Educational Program is the name and number of your medical tutorial.
b. If you have a Johns Hopkins badge number, please add it; if you do not, please write N/A.
If you submit your paperwork after the add period, you can still participate in the medical tutorial, but you will not receive credit for the experience.
- While a student may participate in only one Semester Medical Tutorial per semester, students may participate in multiple Semester Medical Tutorials over the course of their time as undergraduates at Johns Hopkins University.
- A student can participate in both research sponsored through an academic department as well as a medical tutorial during the same semester. Research credits earned through a Semester Medical Tutorial cannot be applied to research that is required by your major (e.g., Neuroscience or Molecular and Cellular Biology).
- Medical Tutorials are not considered independent work - they are two-credit courses. Students may participate in other non-graded independent work (e.g., research, independent study, taking a class S/U, etc.) but should carefully consult with an advisor about a potential overload.
- In general, students are expected to commit at least 75 hours to the tutorial over the course of the semester, unless their physician preceptors establish other guidelines for their time commitments.
- NEW REQUIREMENT: All students are required to complete an online assessment of their medical tutorial at the end of the semester. The assessment will be distributed by the Office of Pre-Professional Programs and Advising.
- Students must abide by any requirements established by their physician preceptors above and beyond the guidelines established by the Office of Pre-Professional Programs and Advising at the end of the semester.
- Students must coordinate their tutorials with their physician preceptors in a timely manner.
- Students must complete online HIPAA and Research Compliance training prior to submitting their medical tutorial paperwork to the Pre-Professional Office. Students will print out and retain copies of their certificates of completion for the courses. One copy of each certificate must be submitted to Mrs. Sanders in the Office of Pre-Professional Programs and Advising. Additional copies must be submitted to the student’s physician preceptor. Students may be required by their physician preceptors to complete additional online courses (for example, courses dealing with the use of animals in research).
- Students must submit all of their registration paperwork to the Office of Pre-Professional Programs and Advising prior to the end of the Add Period.
- If a student misses the Add Period, s/he can still pursue a medical tutorial, but without credit. S/he is required to submit all paperwork except for the Interdivisional Registration Form.
- Students must sign and abide by the Johns Hopkins Confidentiality Agreement.
- Students are representatives of the Johns Hopkins University and must behave professionally at all times.
- Students must arrange for their own transportation.
- Students must dress in professional attire (unless wearing scrubs).
Medical Tutorials on a Voluntary Basis
If a student is already doing non-graded research for credit during the semester and chooses to pursue a tutorial on a voluntary (i.e., non-credit) basis, the student is allowed to complete a tutorial provided that the physician preceptor agrees. Students pursuing a Medical Tutorial on a voluntary basis must submit most of the paperwork as listed above (please note: you do not need to turn in the Interdivisional Registration form or the Add form) to the Office of Pre-Professional Programs and Advising.
How to Identify and Contact Physicians at Johns Hopkins
Whether you are seeking out a research position, a volunteer experience, or an opportunity to shadow a health care professional, you will need to carefully investigate your possibilities, consider what you are looking for in the experience, and present yourself to the individuals in charge as professionally as possible. We advise you to reference the following Powerpoint to assist you through this process:
Remember the Following
- Be professional in your correspondence with physicians.
- Contact a small number of physicians (5 or fewer) at a time.
- Speak with an advisor regarding any questions.
- Don’t “blast email” the same email to multiple physicians in the same department.
- Don’t harass physicians; don’t immediately email someone again if you haven’t heard from them after only a day or two; wait at least one week before sending a follow-up email or calling.
We wish you the best in seeking a semester medical tutorial!