JHU eDisclose

Brief Overview

JHU eDisclose is a website that supports submission, tracking, review and management of disclosures of outside activities and interests.   All disclosures must be made using this online system. 

The system gives users real-time access to their disclosures.  Users can view the status of the review of each disclosure, the outcome of the review, and the management plan or conditions assigned to the disclosure.  JHU eDisclose allows users to generate a single report containing all of their disclosures to assist in making reports to journals and conferences.

Link to JHU eDisclose

http://edisclose.jhu.edu

For guidance on how to use JHU eDisclose, click here.  You may also contact the appropriate school or division office for assistance.  

Disclosures of Outside Activities and Financial Interests

Disclosure requirements vary depending on your JHU affiliation/role.  Click here to view this information as it applies to you.  The following information applies to all disclosures.

When do I disclose?

  • Prior to undertaking an outside commitment
  • Prior to submission of an application for PHS support on which you are an investigator
  • Within 30 days of acquiring or discovering a financial interest related to your institutional responsibilities
  • Whenever a disclosed interest or activity changes (e.g., amount or type of remuneration, type of service, time commitment) or ends
  • During the Annual Certification period (to ensure that disclosures are accurate and up-to-date)

What information do I need to provide when I make a disclosure?

  • The name of the entity for which you provide a service or in which you have a financial interest
  • A description of the nature of the service or interest
  • The form and amount of remuneration
  • Details regarding the time commitment involved, if any
  • Information regarding related research
  • Information regarding related purchasing responsibility

What happens to my disclosure?

  • Divisional staff will review your disclosure. 
  • In most cases, staff will assign relevant administrative conditions to the disclosure (e.g., guidelines for consulting with outside entities or for speaking engagements).   
  • Some financial interests create conflicts of interest with research.  In many cases, staff will assign conditions to address risks associated with the financial interests.  The conditions may include changes to a research project.  For example, the individual with the financial interest may be prohibited from soliciting consent from prospective research subjects.  Disclosure to appropriate audiences (e.g., journals, scientific meetings, lab members, collaborators) will almost always be required.
  • Some disclosures will be referred to the division’s conflict of interest committee (e.g., for the School of Medicine, the Committee on Outside Interests) for review.
  • If a financial interest associated with PHS-supported research is determined to be a financial conflict of interest under regulatory standards, details of the arrangement will be reported to the awarding agency and certain information about the arrangements must be made available to the public.
  • For more specific information about your division’s review process, please click here.
Annual Certifications

Most faculty members must complete Annual Certifications to certify that their disclosures are complete and up-to-date.  Federal regulation also requires that investigators certify the accuracy of their disclosures on an annual basis.

Individuals who have a full-time or salaried part-time faculty appointment in the School of Medicine or the School of Nursing must complete an Annual Certification.  Individuals who have a full-time faculty appointment in the Krieger School of Arts and Sciences, Whiting School of Engineering or Bloomberg School of Public Health must complete an Annual Certification.

Faculty members who are required to submit annual statements will be notified via e-mail when they must complete their Annual Certifications, and they will be reminded on a weekly basis during the appropriate submission period.  Submission deadlines vary by school, as well as by department/division.  For detailed information about your reporting period, select the division of your primary faculty appointment: