General Outline and Format for Proposals

Maryland Higher Education Commission

1.  New full-time and part-time degree programs and majors

  • Application cover page
  • Rationale and need for the program
  • Course of study leading to the proposed degree
  • Faculty
  • Accreditation
  • Cooperative Arrangements
  • Library requirements
  • Facilities and equipment
  • Minority Student achievement
  • Low-productivity programs
  • Finance
  • Table one (resources0
  • Table two (expenditures)
  • One-page letter of conveyance from the Dean to the Provost
  • Sample bachelor’s degree proposal [PDF]
  • Sample master’s degree proposal [PDF]
  • Sample doctoral degree proposal [PDF]

2.  New area of concentration

  • A brief 1-2 page letter from the Dean directed to the Provost that explains the offering’s centrality to the mission of the school and university.
  • A 2-4 page attachment describes the impact of the new offering; sets-out the curriculum design (i.e., titles and descriptions of required and elective courses); identifies the specific number of semester credit units for each course (or their quarter-term equivalents); and provides the title and HEGIS and CIP code numbers of the existing degree program of which it is a part.
  • Sample proposal [PDF]

3.  Substantive changes to existing degree programs and majors

  • Use (and shorten as appropriate) the same format required by MHEC for new full-time and part-time degree programs as noted above.      

4.  Substantive changes to an existing concentration

  • Use (and shorten as appropriate) the same format noted above for a new area of concentration.

5.  New certificate program (that stands alone from an existing degree)

  • A brief 1-2 page letter from the Dean directed to the Provost that explains the offering’s centrality to the mission of the school and university.
  • Application cover page
  • A 2-4 page attachment that describes how the offering addresses the needs and goals of the Maryland State Plan for Higher Education; provides clear evidence of market demand; set-out the curriculum design (i.e., titles and descriptions of required and elective courses); identifies the specific number of semester credit units for each course (or their quarter-term equivalents); and provides a list that demonstrates the existence of adequate faculty resources (i.e., name, rank, credentials);
  • Sample proposal (refer to item 6 below) 

6.  New certificate program (that is part of an existing degree)

  • A brief 1-2 page letter from the Dean directed to the Provost that explains the offering’s centrality to the mission of the school and university.
  • Application cover page
  • A 2-4 page attachment that describes how the offering addresses the needs and goals of the Maryland State Plan for Higher Education; provides clear evidence of market demand; set-out the curriculum design (i.e., titles and descriptions of required and elective courses); identifies the specific number of semester credit units for each course (or their quarter-term equivalents); provides a list that demonstrates the existence of adequate faculty resources (i.e., name, rank, credentials); and provides the title and HEGIS and CIP code numbers of the current degree program of which it is a part.  To locate the proper code(s), please refer to the MHEC Academic Program Inventory for Johns Hopkins University.
  • Sample proposal [PDF]

7.  Instruction at additional locations and closed sites (domestic and international)

  • An Initial Letter of Understanding. Working in close collaboration with faculty, the organizational partner/sponsor of instruction delivered at an additional location or closed site (domestic and international), a school’s substantive academic program change contact person [a] initiates and coordinates the creation of an initial Letter of Understanding; [c] obtains endorsement of the same by the school’s dean; [c] facilitates the school seeking General Counsel Office review of the letter and, finally, [d] facilitates its execution (signing) by the organizational partner/sponsor  representative and, then, JHU’s Provost.  Once executed, such documentation is used by JHU for required official notification purposes with MHEC, MSCHE, and the US Department of Education Office of Student Financial Aid. 
  • Content.  A brief 1-2 page document (with designated signature blocks at the end for the partnering organization’s representative and the JHU Provost) that addresses several important elements, including:
  • full name and business address of the partnering organization or sponsor
  • full name, business address and telephone number of the representative of the partnering organization or sponsor
  • general description of program offering(s) and a listing of faculty
  • rationale for the offering and a description of how it relates to the overall objectives of the school and university
  • confirmation of prior MHEC review and endorsement of the offering(s)
  • (i.e., title[s], HEGIS and CIP code numbers for each of the specific program offering[s] to be delivered at the above location or site)
  • general projection of enrollment, sources of financial support, feasibility
  • certification that instructional programs and services will be provided solely for the partnering organization’s or sponsor’s employees and not for employees’ relatives, business associates or members of the public-at-large (i.e., a closed-site)
  • certification that students will be provided ready and open access to faculty, library and other related academic support services and resources, consistent with the scope and nature of offering being provided
  • beginning and ending dates for the delivery of instruction and of the understanding between JHU and the partnering organization
  • Sample proposal [PDF]
  • Sample initial Letter of Understanding [PDF]
  • IMPORTANT.  In addition to the initial letter of understanding, a School’s substantive academic program change contact person is advised to consult with the JHU General Counsel’s Office regarding the potential need to establish an overarching memorandum of understanding (or modify an existing one) related to the abovementioned additional location/closed-site activity.   
  • Sample Memorandum of Understanding [PDF]             
  • IMPORTANT.  Recent changes to existing Federal policy affecting notifications regarding MSCHE’s “New sites/locations, branch campuses and additional locations” and MHEC’s “New degree programs, majors and certificates” require prompt appropriate action to avoid significant institutional and divisional accreditation-related problems. Under provisions of the new Higher Education Opportunity Act, the “effective date for Substantive Change approval cannot be retroactive.” At the first sign that a notification is required, prompt action is critical regarding the same. Going forward, here are the key dates and time frames for MSCHE’s receipt, review and approval of all future notifications.  In your planning, please anticipate these time frames well in advance.

    Submit report by:    For MSCHE Executive Committee action in:
    September 1  October
    November 1December
    January 1 February
    March 1April
    May 1 June
      
  • Please contact Assistant Vice Provost Philip Tang immediately if have questions or need further information

8.  Title changes for degrees, certificates, majors, areas of concentration

  • A brief one-page letter directed to the Provost that describes the nature,  rationale and impact of the title change and provides the current offering’s HEGIS and CIP code numbers.
  • Sample proposal [PDF]